Abstract Guidelines & Submission

The Society for Affective Science (SAS) is pleased to announce its call for submissions of abstracts to be considered for poster and thematic flash talk presentations at its 2019 Annual Conference. We welcome abstract submissions that describe new research within the domain of affective science. In line with our goal to facilitate interdisciplinary advances, we welcome submissions from affective scientists in any discipline (e.g., anthropology, business, computer science, cultural studies, economics, education, geography, history, integrative medicine, law, linguistics, literature, neuroscience, philosophy, political science, psychiatry, psychology, public health, sociology, theatre), working on a broad range of topics using a variety of measures.

The abstract submission portal will open on Friday, October 5, 2018. All abstracts will be evaluated for poster and flash talk presentations; all other oral presentations are by invitation. Abstracts must be submitted by Friday, November 9, 2018 at 11:59 p.m. Baker Island Time (BIT; UTC-12) to be considered for inclusion in the program. Please review the abstract submission formats, general instructions, and form instructions below carefully.

All abstracts will be evaluated for scholarly merit by an interdisciplinary group of SAS Program Committee members using blind peer review. Reviewers will not review abstracts where there is a known conflict of interest. Abstracts with trainees (i.e., postdoctoral fellow, graduate student, post-baccalaureate, undergraduate student) as first author will be considered for an award based on further in-person evaluation at the conference. Awards will be announced at the conference during the closing ceremony.

All presenters must register and pay to attend the meeting. Presenters must be the first author on the submitted abstract. Notification of acceptance or rejection of abstracts will be e-mailed to the corresponding author by Friday, January 11, 2019. Author substitutions will be handled on a case-by-case basis. Please contact Rachael Jack, Ph.D., at rachael.jack@glasgow.ac.uk in this instance.

Submission Formats

Abstract submissions comprise two presentation formats:

Poster Format

Poster submission can address any topic within the domain of affective science. Posters offer the opportunity for presenters to have meaningful one-on-one dialogue with other affective scientists. Accepted poster abstracts will be presented during one of three poster sessions. Poster sessions do not run in parallel with any other sessions or conference events and are generally very well attended by all conference delegates. If you submit more than one poster abstract, you must be available to present at different poster sessions. We encourage authors at all career stages – trainees, junior faculty, and senior faculty – to present posters. First authors can submit up to three poster abstracts.

Flash Talk Format

Flash talks showcase affective scientists from all career stages and disciplines, and challenges them to present their most exciting new findings in a fast-paced, 5-minute-per-speaker format. Flash talks will be selected for one of six multi-track sessions. Flash talk abstracts that are not accepted as flash talks may be considered for posters if requested during the submission process. First authors can submit as many flash talk abstracts as they wish, but only one submission may be selected for a flash talk presentation.

General Submission Instructions

SAS uses an electronic process for the submission of abstracts. When preparing an abstract for submission, carefully follow the instructions below:

  1. All abstracts must report on work that is unpublished or in press at the time of submission.
  2. First (presenting) authors can submit up to three poster abstracts, but there is no limit on flash talk abstract submissions. Although more than one poster abstract may be accepted, first (presenting) authors will be assigned a maximum of one flash talk. For all other authors (e.g., second, third, last) there is no limit to the number of abstract submissions.
  3. All abstracts must describe (a) the question or problem to be addressed; (b) the methods used to address the question or problem; (c) the critical findings; and (d) how the work makes a novel theoretical, methodological, or empirical contribution to affective science. Empirical work must include the sample size(s) and at least one statistic supporting each critical result. Note: Abstracts must report at least one finding, and statements such as “results will be discussed” are not sufficient.
  4. Proofread your submission. If accepted, author-prepared abstracts will be published on the SAS website exactly as it appears in your electronic submission. The SAS Program Committee reserves the right to make editorial corrections to the submitted abstract if necessary. SAS is not responsible for author errors.
  5. All correspondence about abstract submissions will be sent to the presenting author only. Please provide a current email address with your submission. Should your contact email address change after submission, please email sas.web.requests@gmail.com.
  6. The presenting author will receive an e-mail confirmation of abstract submission within 24 hours of abstract submission. If the presenting author does not receive an email response within 24 hours, SAS may not have received your abstract. In this case, it is your responsibility to contact us at sas.web.requests@gmail.com.
  7. Consider submitting your abstract earlier than the deadline. We welcome early submissions!

Questions?

For submission-related inquiries, please contact Rachael Jack, Ph.D. at rachael.jack@glasgow.ac.uk.

Abstract Form Instructions

The abstract submission form will request information on the presenting author, keywords, a title, abstract body, funding statement (optional), and co-author information.

  1. Provide full and accurate information on the presenting author, including an up-to-date email address. The presenting author is automatically the first author on the submission.
  2. Please select a minimum of one and a maximum of three keywords to describe your research.
  3. Provide a title in all capital letters.
  4. Abstracts must be a maximum of 1,600 characters in length, including spaces. This character limit applies to the abstract body only and DOES NOT include the title, authors, and optional funding source information. All abstracts must be prepared in plain text, written in English and with no embedded symbols or formatting characters. Please spell out any symbols (alpha, beta, microns, picomolar, etc.) or translate them (mean, chi square, etc.). Charts, graphs, tables or references should not be included. Do not list the funding source in the body of the abstract.
  5. If you wish to mention a funding source, please include it under “Funding statement – Optional” on the submission form. If there is no funding source, leave this box blank.
  6. Provide full first and last names of each author; do not include author degrees. List the affiliation/institution of each author in English (e.g., University of X); do not include a department or location (i.e., city, country). Please check the formal name and spelling of your university, especially if it includes any special characters.