Call for Abstracts

The Society for Affective Science (SAS) is pleased to announce its call for submissions of abstracts to be considered for its 2020 Annual Conference. The 2020 SAS conference will take place at the Parc 55 Hotel in San Francisco, CA on April 23-25, 2020.

We welcome abstract submissions that describe new research within the domain of affective science. In line with our goal to facilitate interdisciplinary advances, we welcome submissions from affective scientists in any discipline (e.g., anthropology, business, computer science, cultural studies, economics, education, geography, history, integrative medicine, law, linguistics, literature, neuroscience, philosophy, political science, psychiatry, psychology, public health, sociology, theatre), working on a broad range of topics using a variety of measures.

Deadline for Receipt of Abstracts

The abstract submission portal is currently open! All abstracts will be evaluated for poster, thematic flash talk, and symposium presentations only; all other oral presentations are by invitation.

Abstracts must be submitted by Friday, November 15, 2019 at 11:59 p.m. Baker Island Time (BIT; UTC-12 — the last timezone before the deadline) to be considered for inclusion in the program (please note the deadline extension to 11/15). Please review the abstract submission instructions carefully.

Abstracts will be evaluated on the basis of scholarly merit by blind peer review. Poster and Flash Talk abstracts with trainees (i.e., postdoctoral fellow, graduate student, post-baccalaureate, undergraduate student) as first author will be considered for an award based on further in-person evaluation at the conference. Awards will be announced at the conference during the closing ceremony.

All presenters must register and pay to attend the meeting. Notification of acceptance or rejection of abstracts will be e-mailed to the corresponding author by mid-January 2020. Presenters must be the first author on the submitted abstract. Author substitutions will be handled on a case-by-case basis. Please contact Rachael Jack at rachael.jack@glasgow.ac.uk in this instance. 

Submission Formats

Abstract submissions comprise three presentation formats:

Poster Format

Poster submissions can address any topic within the domain of affective science. Posters offer the opportunity for presenters to have meaningful one-on-one dialogue with other affective scientists. Accepted poster abstracts will be presented during one of three poster sessions. Poster sessions do not run in parallel with any other sessions or conference events and are generally very well attended by all conference delegates. We encourage authors at all career stages – trainees, early career researchers and senior faculty – to present posters. First authors can only submit ONE poster abstract. 

Flash Talk Format

Flash talks showcase the work of affective scientists from all career stages and disciplines, and challenges them to present their most exciting new findings in a fast-paced, 5-minute-per-speaker format. Thematic flash talks will be selected for one of several multi-track sessions. Flash talk abstracts that are not accepted as flash talks will be considered for posters unless otherwise requested by the corresponding author. First authors can only submit ONE flash talk abstract.

Symposium Format

Symposia provide an in-depth perspective on individual research areas/topics within affective science. Each symposium will consist of four speakers and up to two chairs (who can also be speakers). Each speaker will present for 15 minutes, and the chair(s) will provide introductory remarks and moderate Q&A following each presentation. Symposium presentations are expected to revolve around a central theme and to provide a diversity of approaches and/or viewpoints within that theme. Symposia will be selected for one of several multi-track sessions. Individual talk abstracts that are not accepted as part of a symposium can be considered for a flash talk or poster. Each person can only be part of one symposium submission, and for that submission they can be listed as (co-)chair, speaker, or both. 

Abstract Submission Instructions

SAS uses an electronic process for the submission of abstracts. When preparing an abstract for submission, carefully follow the instructions below:

  1. Corresponding authors must register with the system BEFORE before submitting any abstracts. This allows for multiple submissions without duplicating contact information. Submissions can be edited up until the deadline.
  2. First authors can submit ONE abstract for each of the three formats: one symposium, one flash talk, and one poster. However, each submission must be on different  research findings.
  3. First authors will be assigned a maximum of ONE flash talk OR symposium talk, and ONE poster. For all other authors (e.g., second, third, last) there is no limit to the number of abstract submissions. If a first author’s symposium talk is accepted, then their the flash talk submission will be rejected.
  4. Symposium submission require the following: 1) An overview paragraph explaining the theme of the session and how it relates to affective science (including how each speaker would contribute to that theme), and 2) Four individual talk abstracts that fit all the requirements laid out below.
  5. All abstracts must report on work that is unpublished or in press at the time of submission.
  6. All abstracts must describe (a) the question or problem to be addressed; (b) the methods used to address the question or problem; (c) the critical findings; and (d) how the work makes a novel theoretical, methodological, or empirical contribution to affective science. Empirical work must include the sample size of each study and at least one statistic supporting each critical result. It is insufficient to state that “results will be discussed.”
  7. All abstracts must be prepared in plain text, written in English and with no embedded symbols or formatting characters. Please spell out any symbols (e.g., alpha, beta, microns, picomolar) or translate them (e.g., mean, chi square). Charts, graphs, tables or references should not be included.
  8. Talk and poster abstracts must be a maximum of 1,600 characters in length, including spaces. This character limit applies to the abstract body only and DOES NOT include the title, authors, and optional funding source information. The chairs of symposia should also submit an overview paragraph for evaluation that is a maximum of 1,600 character, as well as a 500 character maximum version to be printed in the program (if accepted).
  9. Titles, authors and affiliations should be reported as follows:
    • Use all capital letters for the title of the abstract
    • List all author names first. Include full first and last names of each author
    • THEN  list the institution or affiliation of each author, in English e.g., University of X
    • Do not include author degrees
    • Do not include a department or location (i.e., city, country)
    • Example:
      THE GENTLE ART OF MAKING ENEMIES
      William D Gould, Michael A Bordin, Michael A Patton
      University of Faith No More, University of Life, Alternative Metal College
  10. If you wish to mention a funding source in your abstract, please include it under “Optional – Funding Source” on the submission form. Please DO NOT list the funding source in the body of the abstract.  If there is no funding source, please leave this box blank.
  11. Please select one to five key words to describe your research.
  12. Proofread your submission. If accepted, author-prepared abstracts will be published on the SAS website exactly as it appears in your electronic submission. The SAS Program Committee reserves the right to make editorial corrections to the submitted abstract if necessary. SAS is not responsible for author errors. Please check the formal name and spelling of your university, especially if it includes any special characters.
  13. All correspondence about abstract submissions will be sent to the corresponding author ONLY. Please provide your current e-mail address. If your contact email address changes before the submission deadline, please login to the system and update your information. If your email address changes after the deadline, please send a message to sas.web.requests@gmail.com.
  14. Corresponding authors will receive an e-mail confirmation within 24 hours of abstract submission. If the corresponding author does not receive an e-mail response within 24 hours, SAS did not receive your abstract. In this case, it is your responsibility to contact sas.web.requests@gmail.com.
  15. Please consider submitting your abstract earlier than the deadline. We welcome early submissions!

Questions?

For technical assistance, contact Jane Shepard at jshepard@reesgroupinc.com. For all other submission inquiries, contact Rachael Jack at rachael.jack@glasgow.ac.uk

Abstract Selection 

All abstracts will be evaluated for scholarly merit by an interdisciplinary group of SAS Program Committee members by blind peer review. Reviewers will not review abstracts where there is a known conflict of interest. When making the final selection of talks and symposia, the SAS Program Committee will also consider overall diversity of representation, including speaker demographics and career stage.

Poster Highlight Session

Posters that the SAS Program Committee deem to be of great interest to a wide variety of affective scientists will be selected for the Poster Spotlight Session. First authors will orally present their research in 90 seconds or less using a single slide. 

Awards

Poster and flash talk award recipients will be selected based on a two-step process. First, the SAS Program Committee will select abstracts based on scholarly merit (i.e., clarity of the research question, rigor of the methods, broad appeal to affective researchers). Second, these posters and flash talks will be evaluated in-person during the conference by a larger group of SAS Program Committee members. Final evaluations will be based on the impact of the findings, clarity of the presentation, poster/slide aesthetics, and ability of the presenter to field questions. Reviewers will not review potential awardees where there is a conflict of interest. Only first authors who are trainees (i.e., postdoctoral fellow, graduate student, post-baccalaureate, undergraduate student) will be considered for an award.

Note: The deadline for abstract submissions for 2020 SAS has been extended to Friday, November 15, 2019.