Thematic Flash Talk Guidelines

Thematic Flash Talk Sessions showcase extraordinary scholars in affective science, challenging them to present their most exciting new findings in a fast-paced, 5-minute (per speaker) format. There are two triple-tracked thematic flash talk sessions at the 2020 Annual Conference: Friday, April 24 from 8:45 am to 9:45 am, and Saturday, April 25 from 10:00 am to 11:00 am. After each talk, the session chair will invite one or two questions from the audience.

For thematic flash talks, please review the following guidelines:

  1. Prepare a presentation that is no longer than five minutes.
  2. The presentation should be coherent, concise, and to the point.
  3. The most successful talks will present one study or – at most – two related studies to make a single coherent point. Anything more could lead to information overload in such a short period of time.
  4. Timing is strictly enforced.
  5. The most successful talks have no more than five slides. Note that you may use “build features” and animations in your slides, but no more than five base slides are recommended for this short presentation format.
  6. The chair of your session will collect speakers’ slides in advance of the conference. They will email you with a deadline by which you need to provide them with your slides.
  7. A laptop computer (PC) will be provided at the podium. Your presentation will be loaded on the laptop and ready for you to access. There will NOT be time to switch computers between talks, so please plan your slides accordingly. The following software will be available on all presentation computers:
    • Laptop Operating System: Windows 10
    • Microsoft Software Installed: Microsoft Office Professional Plus 2016; Microsoft Word 2016; Microsoft Excel 2016; Microsoft PowerPoint 2016. This version of MS Office will operate files from earlier editions.
  8. Wireless internet service is not available for attendees to use in the meeting rooms.
  9. Audio/visual technical assistance will be available in the general session meeting room and technical support staff will be roaming amongst the breakout rooms should you have any questions.

A friendly reminder that all presenters must register for the conference. Registration will open in late January.

Questions?  Please contact Jane Shepard.

Poster Guidelines

There will be three poster sessions at the 2020 SAS Annual Conference, all of which will be located in the Cyril Magnin Foyer at the Parc 55 Hotel. The schedule is provided below.

The size of the poster board is 4’ high X 8’ wide with a 1” metal border.  The maximum size of your poster presentation must not exceed those dimensions. Your poster should be formatted to fit anywhere within those dimensions.

Poster Session A: Thursday, April 23, 2020
5:15 pm-6:15 pm Assemble your poster
6:15 pm-7:45 pm Author present
7:45 pm-8:15 pm Take down your poster
Poster Session B: Friday, April 24, 2020
12:00 pm-1:00 pm Assemble your poster
1:00 pm-2:45 pm Poster viewing
2:45 pm-4:15 pm Author present
4:15 pm-4:45 pm Take down your poster
Poster Session C: Saturday, April 25, 2020
12:00 pm-1:00 pm Assemble your poster
1:00 pm-3:00 pm Poster viewing
3:00 pm-4:30 pm Author present
4:30 pm-5:00 pm Take down your poster

Personal interaction with meeting attendees is an important part of your poster presentation. Please make yourself available at your poster during the “Author Present” time to answer questions and interact with your colleagues.

SAS is not responsible for any posters left on the boards after the dismantle time is over.

  • Title and Authors: Include both as originally submitted, if possible. Include corresponding author contact information.
  • Introduction: Include minimal background information necessary to understand the project. If the poster describes an experiment, state hypotheses clearly.  Present hypotheses and/or objectives e.g., using a numbered/bulleted list.
  • Method: Describe participants, materials, and procedures in simple, concise terms. This section should be much less detailed than in a manuscript.  Use figures, tables, flow charts instead of text, if possible. Use limited references for complex procedures.
  • Results: Display your findings as figures, tables, or flow charts instead of text, if possible. In many cases, figures and well-written figure captions alone can represent your results.
  • Discussion: Revisit hypothesis and state whether it was supported by the results. Briefly consider limitations and suggestions for future research. Explain how this work makes a novel contribution to the field.
  • References: Provide a limited list of references.
  • Arrange your poster so the information flows and the sequence can be easily followed within the space allowed.
  • Be brief and simple. Condense or limit large amounts of data. Limit the number of hypotheses/objectives that you tackle. Limit the number of tables and figures to only the most critical to bring out key points.
  • Use lots of figures and LARGE PRINT. The audience should know what you did, why, and what you found by examining your poster from at least five feet away and within two minutes of time. Lists help to save space, and tie everything together. Summary diagrams also help.
  • Standardize all nomenclature and define all abbreviations. Avoid excessive use of abbreviations.
  • Label everything. Proof carefully. Tables should only contain the most important information.

Excellent advice on preparing posters can be found here.

Looking for a place to have your poster printed?

Consider producing your poster on fabric, which is an eco-friendly option, plus easier to transport.

If you have any questions about the poster guidelines, please contact Jane Shepard at the SAS Office.