Speaker Instructions

2021 Guidelines for Virtual Oral Presentations
Society for Affective Science Annual Conference
April 13-16 


Due to the continuing pandemic, the SAS 2021 Annual Conference will be virtual and held in
Gather.Town. 

All presentations must be pre-recorded and will be scheduled for viewing during the conference.  

During your scheduled times, you are invited to log in to Gather.Town (open from 9th April 2021) and be available in your presentation room for live interactions with attendees. You will control when your presentation is played using a speaker-assigned button, and be able to answer questions at any time during the session.  

Your presentation will be displayed in view-only format and will not be downloadable.  

Guide for individual presenters is available here.


To make your presentation avai
lable: 

  1. Record a narrated presentation of your work using software available to you. Read some hints and tips for recording your presentation below  
  2. Export as a MOV or MP4 file (Note: using “save as” instead of the export function in some software may result in reduced quality) 
  3. Ensure that your video is high resolution/quality


The deadline to submit your presentation is April 1st, 2021 11:59pm UTC -12. You will be contacted again with information about how to upload your presentation.
 

If you’re not familiar with creating pre-recorded presentations, please read the following guidelines:  

 

General Guidelines: 

  • If using slides (recommended), create your slides as you normally would before you record 
  • Your computer must be equipped with a working sound card, microphone, and speakers 
  • While the microphone built into your computer may be adequate, audio quality is usually improved with a USB headset and external microphone plugged into your computer, or earbuds with a built-in microphone 
  • Recording of yourself on video is optional. If you are not using your webcam, turn video recording/your webcam off 
  • Consider adding closed captioning to aid comprehension
  • Export your presentation as a video file. Acceptable file format is .mp4 or .mov. Contact Jane Shepard if you have any questions
  • Close other applications, tabs and mute notifications, if possible, while recording 
  • Record a practice presentation, then play it back to check for technical problems before you record your final presentation 

 

Remember: creating a video version of your presentation isn’t very different from a regular, in-person oral presentation. However, here are some points you might want to consider. 

  • Use a computer for the best experience. Cell phones or tablets tend not to be suitable 
  • Record in a room where the door can close. Consider placing a sign on the door to alert people to the fact that you’re recording 
  • Speak directly into the microphone, and speak in a slow, clear manner. Audio quality will be important for your presentation 
  • If you intend on including yourself in the video: (1) Elevate your screen to eye level, so that you are not looking up or down at the screen; (2) Use a sturdy chair so that you are sitting straight up while recording; (3) Consider using a lamp behind your computer to improve lighting on your face. If you wear glasses, place the lamp to the left or right of the computer to prevent glare; and (4) Hands convey an important powerful delivery so be sure they can be seen in the video (e.g., don’t be so close to the screen) 
  • When recording your screen, be mindful of your mouse cursor movement. If you plan to use it to draw attention to aspects of your slides, move your mouse cursor clearly and deliberately 
  • Practice! Take a sample recording so that you can better understand what your recording will sound like  
  • Check the background in the room where you are recording. What might show when you record your presentation? 

  

Slides 

  • Provide informative, unique page titles 
  • Use headings to convey meaning and structure 
  • Keep content clear and concise 
  • A useful rule of thumb is to plan for two slides per minute of presentation 


Recording Presentations for Online Viewing: Hints and Tips
 

If you don’t have support from a media or AV department in your organization, here are some excellent options to record your presentation:

  • Online meeting software (e.g., Zoom) 
  • Presentation software (e.g., PowerPoint) 

The steps to record and export your presentation as a video file varies according to the software and may even vary by software version. Best is to follow the instructions from your software provider. You can also search for how-to articles and instructional videos posted online by third parties. Here are a few links that may be helpful: 

Platform  Instructions  Helpful Video 
Powerpoint  Instructions  Helpful YouTube Video 
Keynote  Instructions  Helpful YouTube Video 
Zoom  Instructions  Helpful YouTube Video 

 

Questions?

Please email Jane Shepard with any questions. Thank you in advance for contributing your presentation to the SAS 2021 Virtual Conference!