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Thematic Flash Talk and Poster Guidelines

Thematic Flash Talk Guidelines
Thematic Flash Talks showcase extraordinary scholars in affective science, challenging them to present their most exciting new findings in a fast-paced, 5-minute per speaker format.
If you have been notified that your abstract submission was accepted for presentation as a thematic flash talk, please observe the following guidelines:
1)    Prepare a five minute presentation that is coherent, concise, and to the point. The most successful talks will present one study or – at most – two, related studies to make a single coherent point. Anything more would lead to information overload in such a short period of time.
2)    The most successful talks will be comprised of five slides. Note that you may use “build features” / animations in your slides, but five base slides are recommended for this short presentation format.
3)    To facilitate preparation, the session chair will collect your slides two weeks in advance of the conference. Please have your slides ready by Friday, April 14, 2017.
If the session is running on time, the chair may invite one or two questions from the audience after your talk.
A laptop computer (PC) will be provided at the podium.  Your presentation will be on the laptop and ready for you to access. Audio/visual technical assistance will be available in the meeting room should you have any questions.
Questions?  Please contact  Jane Shepard.
Poster Presentation Guidelines
There will be three poster sessions at the 2017 SAS Annual Conference, all of which will be located in Galleria Hall at the Westin Boston Waterfront Hotel. The schedule is provided below.
Poster Session A:  Thursday, April 27, 2017
5:30 p.m.-6:30 pm                   Assemble your poster
6:30 pm-8:00 pm                    Author Present
8:00 pm-9:00 pm                     Take down your poster
Poster Session B:   Friday, April 28, 2017
12:00 noon-1:00 pm                Assemble your poster
1:00 pm-7:00 pm                     Poster Viewing
5:30 pm-7:00 pm                    Author Present
7:00 pm-8:00 pm                     Take down your poster
Poster Session C:   Saturday, April 29, 2017
12:00 noon-1:00 pm                Assemble your poster
1:00 pm-4:15 pm                     Poster Viewing
2:45 pm-4:15 pm                    Author Present
4:15 pm-5:15 pm                     Take down your poster
Personal interaction with meeting attendees is an important part of your poster presentation. Please make yourself available at your poster during the “Author Present” time to answer questions and interact with your colleagues.
A tack board, 4 ft. high x 8 ft. wide (landscape orientation), will be provided for your poster (includes a 1 inch frame around the perimeter).  SAS will provide poster tacks, but please feel free to bring some of your own to supplement. SAS will not be responsible for any posters left in the poster room after the take-down time is over.
Standard Components of a Poster 

  • Title and Authors: Self-explanatory. Include as originally submitted, if possible. Useful to also include contact information for a corresponding author.
  • Introduction: Include only the minimal background information necessary to understand the project.  If the poster describes an experiment, state a clear hypothesis.  Present your hypotheses and/or objectives; a numbered list is fine.
  • Method:  Describe your participants, materials, and procedures in simple, concise terms. This section should be much less detailed than in a manuscript.  Use figures, tables, flow charts instead of text, if possible. Use limited references for complex procedures. 
  • Results: Display your findings graphically as figures or tables. Use figures, tables, flow charts instead of text, if possible. In many cases, figures and well-written figure captions alone can represent your results.
  • Discussion: Revisit your hypothesis and state whether it was supported by the results.  Briefly consider limitations and suggestions for future research. Explain how this work makes a novel contribution to the field.
  • References: Provide a limited list of references.

Suggestions to Maximize the Impact of Your Poster 

  • Arrange your poster so the information flows and the sequence can be easily followed within the space allowed (4 ft. high x 8 ft. wide, including a 1 inch frame around the perimeter).
  • Be brief and simple. Condense or limit large amounts of data. Limit the number of hypotheses/objectives that you tackle. Limit the number of tables and figures to only the most critical to bring out key points.
  • Use lots of figures and LARGE PRINT. The audience should know what you did, why, and what you found by examining your poster from at least five feet away and within two minutes of time. Lists help to save space, and tie everything together. Summary diagrams also help. 
  • Standardize all nomenclature and define all abbreviations. Avoid excessive use of abbreviations.
  • Label everything. Proof carefully. Tables should only contain the most important information.
  • Excellent and entertaining advice on preparing posters can be found at:

  • Looking for a place to have your poster printed?  Check out the following sites:
      FedEx Office