Presentation Guidelines
Symposium Presentation Guidelines
Each symposium is 60 minutes in length, including time for questions and answers. Kindly ensure that there is ample time for audience participation and discussion during the scheduled symposium time.
The meeting room will be equipped with:
- Projector and screen (please use 16:9 slide ratio)
- Lectern microphone
- Wireless presenter
Connecting to the projector:
- You will be required to use your own laptop to connect to the LCD projector.
- In order to connect to the LCD projector, your laptop must have an HDMI output (PC or MAC). HDMI cables will be provided.
- Be sure to bring any special adapters/dongles.
You are able to test your laptop on the day of your presentation during times when meeting rooms are not in use. Please consult the final program in the Whova app on-site at the conference to determine room availability.
For ease of transition time, it is recommended that symposium presenters load presentations to one laptop. Please note this is not required, only recommended.
Please test your presentation in advance to ensure that all slides/images/videos are working properly.
Poster Presentation Guidelines
There are three designated poster sessions during the conference. Kindly set up and remove your posters during the allocated poster times so as not to impact other presenters. Locations will be assigned according to your unique poster number.
Poster Tips:
- Keep text to a minimum
- Ensure text is in large font
- Use graphs, charts and/or tables
- Ensure contents have a logical flow
- Make it colourful
The maximum size for your poster is:
4’ ft (height) x 3’ft 6in (width).
You do not need to use the full space. There will be 2 posters on each side of the poster board.
Push pins will be provided for you to adhere the poster to the board.
> Removal of posters at the end of the display period is the responsibility of the author(s). Posters not removed by the deadline will be removed by meeting staff. Please note that the posters will be held at the registration desk until the end of the conference after which time they will be recycled.
> There are three poster sessions, please take note of your set up and tear down times.
Poster Session 1
Thursday, March 20
Set Up: Between 3:30–5:00pm
Session Time: 6:45-8:15pm
Tear Down: 8:15pm
Poster Session 2
Friday, March 21
Set Up: Between 8:00am-1:30pm
Session Time: 3:00-4:30pm
Tear Down: 5:45pm
Poster Session 3
Saturday, March 22
Set Up: Between 8:00am-1:45pm
Session Time: 3:15-4:45pm
Tear Down: 4:45pm
Flashtalk Presentation Guidelines
Each individual flashtalk is 6 minutes in length plus three (3) minutes time for questions and answers. There will be a moderator who will advise you of the time remaining during your presentation; kindly observe the time restrictions out of respect for other presenters.
The meeting room will be equipped with:
- Projector and screen (please use 16:9 slide ratio)
- Lectern microphone
- Wireless presenter
Connecting to the projector:
- You will be required to use your own laptop to connect to the LCD projector.
- In order to connect to the LCD projector, your laptop must have an HDMI output (PC or MAC). HDMI cables will be provided.
- Be sure to bring any special adapters/dongles.
You are able to test your laptop on the day of your presentation during times when meeting rooms are not in use. Please consult the final program in the Whova app on-site at the conference to determine room availability.
For ease of transition time, it is recommended that presenters load presentations to one laptop. Please note this is not required, only recommended.
Please test your presentation in advance to ensure that all slides/images/videos are working properly.
Innovation Forum Guidelines
Each session is 60 minutes in length. We recommend that the chair starts by introducing the topic of the session, followed by an introduction for each of the panelists. Kindly keep these introductory comments to a minimum, to ensure ample time for discussion and audience participation during the scheduled session time.
The meeting room will be equipped with:
- Lectern microphone
- Head table with table microphones
The innovation forum format does not require presentations, and generally the expectation is that no slides will be used. Should you wish to use slides, please keep their use targeted and be aware you will be required to use your own laptop.
Connecting to the projector:
- In order to connect to the LCD projector, your laptop must have an HDMI output (PC or MAC). HDMI cables will be provided.
- Be sure to bring any special adapters/dongles.
You are able to test your laptop on the day of your presentation during times when meeting rooms are not in use. Please consult the final program in the Whova app on-site at the conference to determine room availability.